Article II - Purpose

The purpose of this organization shall be to encourage and support the athletic programs for all students of McNicholas High School.

Article III - Dues

The Board shall prescribe the membership dues annually.

Article IV - Membership

The membership of this organization shall consist of all men and women interested in the advancement and encouragement of the athletic program at McNicholas High School, providing they have paid the annual dues.

Article V - Management

The management of this organization is delegated to a Board of a minimum of fifteen (15) voting members (no maximum) who shall be elected to a term of one (1) year. There are no term limitations. The Athletic Director and any Assistant Athletic Directors serve as ex-officio members of the Board and represent the school administration.

Article VI - Meetings

The Board will generally meet on the third Monday of each month. All regular meetings are open to all dues paid members of the Athletic Boosters in the McNicholas community who may wish to observe. However, non-Board members may not participate in the business of the meeting without the prior consent of the President. Any ten members of the organization may demand a special meeting by serving the Secretary of the organization with a written request ten (10) days prior to the date of the special meeting. In the event of a conflict with other activities, the President will designate the meeting date for that particular month.

Article VII - Fiscal Year

The fiscal year of this organization shall be the same as the School’s fiscal year, which at this time is July 1^st to June 30^th.

Article VIII - Officers

The Board, at the May meeting will elect from their numbers the following officers, whose term of office will commence the following July 1^st.: President -- Vice President/Parliamentarian -- Secretary -- Treasurer. These officers will serve for terms of one (1) year and until their successors are elected. To be eligible to serve as an officer, a member must have served on the Board in some capacity for at least one year prior to his or her election.

Article IX - Duties of the Officers

Section I The President shall preside at all meetings of the Board, shall represent the membership at all meetings called by the school administration and shall perform such duties as are incumbent upon this office. The President shall be ex-officio and a member of all committees except the nominating committee. The President shall call for or cancel meetings as may be required.

Section II The Vice President/Parliamentarian shall perform the duties of the President in his or her absence. He or she shall assure compliance with this Constitution and shall perform the duties as are incumbent upon this office.

Section III The Secretary shall keep the minutes of the Board meetings and shall discharge such duties as are incumbent upon this office, such as attendance and archives. All records (to include accepted minutes, accepted financial reports, and written policies) must be kept in a bound book. Minutes will be presented to the board at the next monthly meeting and shall be available upon request following their approval by the board. The Secretary shall provide a copy of this Constitution to all members of the Board.

Section IV The Treasurer shall receive all dues, donations or other moneys of this organization, and shall deposit it in the consolidated account designated by the school Administration. The Treasurer shall request checks from the school Business Manager for all expenditures as directed by the Board or the President. The Treasurer shall render a financial report at every regular meeting. The Board may bond the Treasurer at the discretion of the Board for the amount deemed advisable.

Article X - Annual Elections

Section I At the February meeting, the President shall appoint a nominating committee composed of no less than two Board members to select the number of nominees needed to fill seats vacated by retiring members. The Board must also notify the general membership of the upcoming election via the monthly school calendar, thereby affording the membership the opportunity to be nominated. At the April meeting, the nominating committee will present its membership slate and ask for additional nominations from the floor.

Section II Following approval of the list of nominees by the Board, the President will accept the nominations for the Board officers for the next year. The present Vice President is required to Run for President if the sitting president has resigned or is not running for re-election.

Section III There is no term limitations for Board Officers.

Section IV The election of the new Board members and officers will take place at the May meeting. The nominees receiving the highest number of votes shall be elected. The nominees must be paid up members of the organization.

Section V Vacancies on the Board, such as resignation of officers or resignation of a voting member during their terms, shall be filled as decided by the Board.

Article XI - Voting

Section I The election of new Board members and officers of the Board shall be by voice vote and/or show of hands. Only Booster members in accordance with Article IV shall be eligible to vote.

Section II Voting on all other business of the organization shall be by a show of hands; a simple majority vote of members present at a regular meeting of the Board passes a motion provided a quorum is present.

Article XII - Expenditures

All Expenditures must have the final approval of the Athletic Director. Any expenditure that would cause the Athletic Boosters portion of the consolidated account to have insufficient funds must be approved by the school administration.

Article XIII - Duties of the Board

Section I New Board members begin their term at the start of new business at the July meeting.

Section II The Board may have the Treasurer's books audited annually at the end of the fiscal year. The auditor is to be one designated and employed by the Board.

Section III All Board members shall accept responsibilities relevant to the successful operation of the organization, including, but not limited to: 1) regular attendance at monthly Board meetings, 2) participation on a Board Bingo Team and working or finding a replacement to work at least one Bingo per calendar month 3) be a member of a standing committee, 4) participate in the building and grounds maintenance work at Paradise, and 5) take a work assignment in support of the men's and/or women's athletic hall of fame events. The President with the approval of the Board may remove any member who misses three meetings in a year.

Section IV Members shall notify a Board officer if they are unable to attend any monthly meeting.

Article XIV - Quorum

A simple majority of the minimum number of Board members, that being eight, shall constitute a quorum to transact the business of the organization at regular meetings.

Article XV - Standing Committees

Section I Standing committees shall be reviewed and approved by the Board in May for the next fiscal year.

Section II The chairman of each standing committee must be a voting member of the Board, appointed by the President with the approval of the Board. The committee chair need not manage each event.

Article XVI - Special Committees

Section I Special Committees shall be set by the Board and include, but not limited to, the constitution committee.

Section II The chairman of each special committee must be a voting member of the Board, appointed by the President with the approval of the Board.

Article XVII - Authority

"Robert's Rules of Order" shall be the governing authority in all questions including parliamentary rules not provided for in the constitution.

Article XVIII - Meetings

The membership shall meet at McNicholas High School unless otherwise directed by the President.

Article XIX - Order of Business

Section I The order of business may be suspended at any meeting by a majority vote of the membership present.

Section II Otherwise, the order of business is: